Bylaws

Showing 1-43 of 43 items.
IDArticleHeadlineBodySequence 
 
110DefinitionsBoard

The Board of Directors of this Club.

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111DefinitionsDirector

A member of this Club's Board of Directors.

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112DefinitionsMember

A member, other than an honorary member, of this Club.

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113DefinitionsAdult

A person age 18 years of age or older

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114DefinitionsRI

Rotary International.

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115DefinitionsYear

The twelve-month period that begins on 1 July.

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116DefinitionsHonorary Member

Persons who have distinguished themselves by meritorious service in the furtherance of Rotary ideals and those persons considered friends of Rotary for their permanent support of RotaryÕs cause may be elected to honorary membership in this Club.

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117Election of Directors and OfficersNominations

At a Board Meeting prior to November 1st of each year, the President Elect will, after determining if the candidates meet the criteria set forth, present his/her nominations for President-Elect Nominee, Secretary, Treasurer, Sergeant-At-Arms and seven (7) Directors. Once the Board and Directors have approved the nominations, they shall be presented to the membership and they shall be voted on at a meeting held prior to November 28th of each year. At this time, the presiding officer shall ask for any additional nominations from the floor by members each of the Officers and Directors. If there is more than one candidate for each of the Board positions, the candidate receiving a majority of votes shall be declared as elected for the respective position. If there are more than seven (7) candidates for Director, the seven (7) candidates receiving a majority of the votes shall be declared elected as directors.

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118Election of Directors and OfficersBoard/Officer Vacancies

A vacancy in the Board or any office shall be filled by action of the remaining directors with another Past President.

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119Election of Directors and OfficersElect Vacancies

A vacancy in the position of any officer-elect or director-elect shall be filled by action of the remaining directors-elect first with the any of the candidates that were in the original nominations or by going thru the nominating process again.

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120Duties of OfficersPresident

It shall be the duty of the President to preside at meetings of the Club and the Board and to perform other duties as ordinarily pertain to the office of President. The President is encouraged to attend District Assembly, District Conference and any other District event and attend all required events as set forth by District or Rotary International.

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121Duties of OfficersImmediate Past President

It shall be the duty of the Immediate Past President to serve as a Director and to perform such other duties as may be prescribed by the President or the Board. In addition, the Immediate Past President shall preside at the meetings of the Club and the Board in the absence of the President and President-Elect.

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122Duties of OfficersPresident-Elect

It shall be the duty of the President-Elect to serve as a director and to perform such other duties as may be prescribed by the president or the board. In addition, the President Ð Elect shall serve as the Fundraising Chair and preside at the meetings of the Club and the Board in the absence of the President. Also, the President-Elect is to review the by-laws with his/her incoming Board and Directors for any needed updates or changes. The President Elect is encouraged to attend the District Conference and District Assembly.

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123Duties of OfficersPresident-Elect Nominee

It shall be the duty of the President Nominee to learn over the course of the year the duties of President Ð Elect and President. Also, to qualify for this position you should have one (1) year of service as a Rotarian, is encouraged to have graduated from Rotary Leadership Institute prior to taking office as President, in good standing with the club, support Rotary Foundation, attendance at one (1) District Conference or one (1) International Conference and able to attend District Assembly for training and any other functions necessary of club (i.e. District Conference, Foundation, Literacy Conference, and President Elect Training Session).

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124Duties of OfficersSecretary

It shall be the duty of the secretary to keep membership records; record attendance at meetings; send out notices of Club, Board, and committee meetings; record and preserve the minutes of such meetings; report as required to RI, including the semiannual reports of membership on 1 January and 1 July of each year, and prorated reports on 1 October and 1 April of each active member who has been elected to membership in the Club since the start of the July or January semiannual reporting period, report changes in membership; provide the monthly attendance report, which shall be made to the District Governor within 15 days of the last meeting of the month; collect and remit RI official magazine subscriptions; and perform other duties as usually pertain to the office of Secretary. In addition, the Secretary will report the minutes of Board Meetings to the membership at Club Assembly for that month or if there is not a scheduled Club Assembly for that month, then they will be required to report at the next meeting of the Club. Upon retirement all minutes and information should be turned over to the incoming Secretary. It is also encouraged that the Secretary attend District Assembly for training.

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125Duties of OfficersTreasurer

It shall be the duty of the Treasurer to have custody of all funds, accounting for it to the Board at Board Meetings or at any other time upon demand by the Board, reporting to the Club at the next scheduled Club Assembly for that month or if there is not a scheduled Club Assembly for that month, they will be required to report at the next meeting of the Club and performing other duties as pertains to the office of Treasurer. Upon retirement from office, the treasurer shall turn over to the incoming treasurer or to the president all funds, books of accounts, or any other Club property. It is also encouraged that the Treasurer attend District Assembly for training.

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126Duties of OfficersSergeant-at-Arms

The duties of the Sergeant-At-Arms shall be such as are usually prescribed for such office and other duties as may be prescribed by the president or the board. The duties are as follows, but not limited to Ð Prayer, Leading the Pledge of Allegiance, Leading the 4-Way Test, Recognizing Member Milestones both personally and with Rotary, Sympathy information, Inspirational items, Sunshine Dollars and set-up for the weekly Club meetings. It is also encouraged that the Sergeant-At-Arms attend District Assembly for training.

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127Duties of DirectorsLeaders

The Directors for the Rotary Club of Coweta-Fayette shall serve as leaders within the ClubÕs Òfunctional groupingÓ committee structure as defined in Section 2 of this Article. The Directors may establish any other committee leadership position that the Club deems necessary. Said Directors shall be elected as specified in Article 3 of these By-Laws.

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128Duties of DirectorsAreas

Each Club Director shall serve as the Director of one of the following functional areas: Membership, Community Service Projects, New Generations, Rotary Foundation, International Service Projects, Public Relations and Club Administration. A set of committees will be established within each of these functional areas as designated by the Directors as appropriate to accomplish the goals and objectives of the Club and Rotary International.

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129MeetingsAnnual Meeting

An annual meeting of this club shall be held on or prior to the last regular meeting date in November, at which time the Election of Officers and Directors to serve for the ensuing year shall take place, in accordance with Article 3, Section 1 of these By-Laws.

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130MeetingsRegular Meetings

The regular weekly meeting shall be held at a date and time determined by the Board of Directors and ratified by majority vote of the members present and voting at a meeting called for that purpose, upon reasonable notice. Due notice of any changes in or canceling of the regular meeting shall be given to all members of the Club. All members excepting an honorary member (or member excused by the Board of Directors of this Club, pursuant to Article VII, Section 3 of the standard Rotary Club Constitution), in good standing in this Club, on the day of the regular meeting, must be counted as present or absent, and attendance must be evidenced by the memberÕs being present for at least sixty (60) percent of the time devoted to the regular meeting, either at this club or at any other Rotary Club. Club members, age 65 or older, may elect to seek ÒRule of 85Ó (the aggregate of the memberÕs age and years of membership in one or more Clubs) status and ask, in writing, to be excused from attendance requirements by the Board of Directors.

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131MeetingsQuorum at Regular and Annual Meetings

Fifty percent (50%) plus one (1) of the membership shall constitute a quorum at the annual and regular meetings of this Club.

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132MeetingsBoard Meetings

Regular meetings of the Board shall be held monthly as determined by the Board. Special meetings of the board shall be called by the President, whenever deemed necessary, or upon the request of two (2) members of the Board of Directors, due notice having been given.

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133MeetingsQuorum at Board Meetings

Seven (7) of the thirteen (13) of the Board of Directors shall constitute a quorum of the Board.

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134Fees and DuesDues

All membership fees and dues to be assessed from the members shall be determined periodically by the Board of Directors based on predicted expenses and pragmatic economic principles.

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135Fees and DuesAdmission Fee

Club membership fees will include an admission fee to be paid before the applicant can qualify as a new member. Rotarians, in good standing, transferring membership from another Club shall be exempt from the admission fee.

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136Method of VotingVoice Vote

The business of this Club shall be transacted by voice vote. The Board of Directors may determine that a specific resolution be considered by ballot rather than voice vote.

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137Method of VotingSpecial Arrangements

Committees and the Board of Directors may make special arrangements, on an occasional or special circumstance basis, to take votes via Electronic means (e-mail, telephone voice mail, etc.).

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138Leaves of AbsenceApplication Process

Upon written application to the Board, setting forth good and sufficient cause, a leave of absence may be granted excusing the member from attending the meetings of the Club for a specified length of time.

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139Leaves of AbsenceReasons

Leaves of absence will not generally be granted for any reason; however, in extraordinary circumstances, the Board shall have the power, in its discretion, to grant a leave of absence to a member. A limited medical leave of absence may be granted for a major illness upon written request to the Board. Each member shall continue to pay active dues. A member granted a leave of absence shall not be dismissed from the Club for failing to attend meetings during the period covered by the leave of absence. Unless the member attends a regular meeting of some other Club, the excused member must be recorded as absent except that absence authorized under the provisions of Article 8, seconds 3 and 4 of the standard Rotary Club constitution is not computed in the attendance record of the Club.

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140FinancesBudget

Prior to the beginning of each fiscal year, the Board shall establish a budget of estimated income and expenditures for the year, which shall stand as the limit of expenditures for these purposes, unless otherwise ordered by action of the Board. The budget shall be broken into two separate parts: one in respect of Club operations and one in respect of charitable/service operations.

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141FinancesBank

The Treasurer shall deposit all Club funds in a bank to be named by the Board of Directors.

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142FinancesCheck Signing

All bills shall be paid only by checks signed by the Treasurer or the President.

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143FinancesAnnual Review

A thorough review of all financial transactions by a qualified person shall be made once each year.

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144FinancesBond

Officers having charge or control of Club funds shall give bond as required by the Board for the safe custody of the funds of the Club, cost of bond to be borne by the Club.

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145FinancesFiscal Year

The fiscal year of this Club shall extend from July 1st to June 30th. The payment of dues to Rotary International shall be divided into two (2) semiannual periods extending from July 1st to December 31st, and from January 1st to June 30th. The payment of per capita dues and RI official magazine subscriptions shall be made on July 1st and January 1st of each year on the basis of the membership of the Club on those dates.

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146Method of Electing MembersEligibility

Adult persons of good character and good business and professional reputation are eligible for membership in the Rotary Club Coweta-Fayette. The name of a prospective member, proposed (sponsored) by an active member of the Club, shall be submitted to the Board in writing, through the Club Secretary. A transferring or former member of another Club may be proposed to active membership by the former Club. The Club membership chairperson may seek certification from the former Club that the former member was in good standing with that Club. The proposal shall be kept confidential except as otherwise provided in this procedure.

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147Method of Electing MembersRequirements

The Board shall ensure that the proposal meets all the classification and membership requirements of the standard Rotary Club constitution.

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148Method of Electing MembersApproval

The Board shall approve or disapprove the proposal within 30 days of its submission, and shall notify the sponsor, through the Club Secretary, of its decision.

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149Method of Electing MembersRotary Information

If the decision of the Board is favorable, the prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership through a Rotary Information meeting. Following which the prospective member shall be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the Club.

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150Method of Electing MembersElection

If no written objection to the proposal, stating reasons, is received by the Board from any member (other than honorary) of the Club within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), as prescribed in these bylaws, shall be considered to be elected to membership. If any such objection has been filed with the Board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), shall be considered to be elected to membership.

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151Method of Electing MembersInduction

Following the election, the President shall arrange for the new member's induction, membership card, and new member Rotary literature. In addition, the President or Secretary will report the new member information to RI and the President will assign a member to assist with the new member's assimilation to the Club as well as assign the new member to a committee.

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152Method of Electing MembersHonorary Members

The Club may elect, in accordance with the standard Rotary Club constitution, honorary members proposed by the Board.

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